Fire safety audit checklist for logbook evidence

Core fire safety records to review

• Recent weekly fire alarm test entries are present and dated.
• Emergency lighting checks and faults are recorded.
• Fire drills and evacuation notes are easy to find.
• Contractor visits, servicing notes, and certificates are attached or referenced.
• Training records and responsible-person handovers are up to date.

Prepare an audit-ready evidence pack

An evidence pack should make review fast. Pull together recent entries, older records if they are relevant, photos, certificates, corrective-action notes, and the people responsible for each task.

Fire Logbook Pro creates digital fire logbook records that can be exported for assessors, insurers, and internal review.

Check open faults and corrective actions

Auditors often care as much about follow-up as the original fault. A good logbook should show what was found, who was told, what action was assigned, and whether the issue was resolved.

If your team currently tracks actions across email, spreadsheets, and paper notes, consider moving to fire safety compliance software with reminders and shared accountability.

Make the logbook available at the premises

Records should be available to the people who need them. A QR code fire logbook can help approved users open the correct site record from the building, especially during contractor visits or urgent checks.