Investigations demand evidence fast
Fire brigades and insurers request logbooks within hours. A digital archive lets you deliver instantly instead of scrambling for a replacement.
Paper logbooks burn, liability doesn't.
Fire Logbook Pro is digital fire logbook software with visitor management built in, safeguarding weekly checks, contractor visits, staff presence, and evacuation drills in the cloud so you can evidence compliance within minutes of an incident.
- Unlimited record storage
- Audit-ready evidence packs
- Multi-site oversight
Why go digital?
Fire damage shouldn’t erase your proof of compliance.
When the fire brigade or insurers arrive, they ask for one thing: your logbook. If it’s destroyed, misplaced, or incomplete, you’re exposed to prosecution, unlimited fines, and even custodial sentences.
0 evidence = 0 defence
Missing logbooks are one of the most common breaches cited during post-incident investigations.
Compliance must be continuous
Paper logs hide missed checks. Fire Logbook Pro surfaces overdue tests so responsible persons can act before audits.
Teams change, accountability remains
Multiple managers, contractors, and duty holders share the same secure record, so compliance never relies on a single keyholder.
Fire Logbook Pro
Digital fire logbook and visitor management features
Designed with fire safety professionals, Fire Logbook Pro replaces paper binders and disconnected visitor sheets with a single secure workspace for site compliance.
Unlimited records & storage
Log weekly tests, evacuation drills, training, extinguishers, alarms, emergency lighting, contractors, and more without limits.
- Attach notes, photos, and certificates
- Automatic timestamps and responsible person tracking
- Full audit trail retained indefinitely
Secure cloud backup
Your records are encrypted in the cloud and synchronised across all devices. Lose the building, keep the evidence.
- Data hosted in UK/EU data centres
- Role-based access for teams and partners
- Mobile-friendly web access for site teams
Smart reminders & alerts
Stay in control of compliance schedules with automated reminders, overdue alerts, and shared task lists.
- Custom check frequencies
- Assign actions to named team members
- Escalations when deadlines are missed
Instant sharing & export
Generate digital logbooks, export PDF evidence packs, and share read-only access with assessors, insurers, or regulators in seconds.
- One-click PDF and CSV exports
- Shareable links with expiration dates
- Full history preserved for legal defence
QR code access on-site
Generate scannable QR codes for fire logbook access, visitor sign-in, and visitor sign-out points across your premises.
- Instant access for attending fire services
- Staff scan to log weekly alarm tests
- Visitors can scan to sign in or confirm departure
Visitor sign-in and sign-out
Run front-desk and self-service visitor workflows without a paper visitor book.
- Expected visitors and walk-ins
- Host selection, visit reason, and vehicle details
- Safety acknowledgement during sign-in
Live occupancy and roll call
See who is currently on site and start a fire alarm or drill roll call from the visitor workspace.
- Staff and visitor presence in one board
- Overdue visitors highlighted for follow-up
- Attendee accountability and roll call history
Escalation emails for missed tests
Never miss a statutory check with automated reminders that notify stakeholders when a weekly task is overdue.
- Configurable reminder cadence
- Send to named duty holders and managers
- Audit trail of escalations for compliance
Solutions
Fire safety compliance software workflows for UK premises
Explore the core workflows that help responsible persons, facilities teams, and contractors keep fire safety records searchable, shareable, and ready for review.
Digital logbook
Replace paper binders with a cloud fire logbook
Keep checks, visits, drills, attachments, and exports in one audit trail.
View digital logbook software Compliance softwareTrack fire safety tasks across every premises
Use reminders and multi-site oversight to keep weekly and periodic duties visible.
View compliance software QR accessOpen the right site record from a QR code
Give approved users faster access to the correct logbook from the building.
View QR code logbooks Visitor managementTrack visitors, staff presence, and roll calls
Use QR sign-in, live occupancy, and fire drill roll calls from the same site workspace.
View visitor managementWhy Fire Logbook Pro
Focused on premises teams, not contractor back-office complexity
Broad fire and security platforms can be useful when you need engineer scheduling, quotations, invoices, inventory, and job dispatch. Fire Logbook Pro is different: it focuses on the responsible person and site team who need fire safety records, visitor presence, and roll call evidence to stay ready.
The result is a simpler digital compliance workflow: log routine checks, keep visitor and staff access records connected to the premises, attach evidence, and export a clear audit trail when an assessor, insurer, or duty holder needs answers.
Focused
Digital fire logbooks, QR access, visitor management, and evidence packs in one site workspace.
Transparent
Simple £9.99 per month pricing without per-engineer modelling or contractor-suite modules.
Secure
Role-based access, cloud backups, timestamps, and audit trails for UK premises teams.
Resources
Guides for fire logbook compliance and audits
Build confidence before you choose software with practical guides covering UK fire logbook records, weekly alarm testing, audit evidence, templates, and selection criteria.
Each resource is written for UK premises teams that need practical answers on digital log book compliance, record access, missed checks, maintenance schedules, and audit-ready evidence without wading through generic facilities management advice.
Implementation
Onboard your business in under an hour.
Fire Logbook Pro is ready for multi-site operations, FM providers, and single-site businesses alike.
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01
Digitise your existing records
Scan or photograph your current paper logbook and upload it so you have a historic baseline from day one.
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02
Invite your responsible persons
Add building managers, duty holders, contractors, and risk assessors with the right level of access for each site.
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03
Automate compliance
Set reminders for every statutory check, log visits on the go, and generate instant evidence packs whenever you need them.
Simple pricing
Fire logbook software for £9.99 per month.
One straightforward monthly price keeps the decision clear for single-site teams, facilities managers, and growing property portfolios.
View pricing detailsFAQs
Digital fire logbook questions
Short answers for teams comparing paper records, spreadsheets, and dedicated fire safety logbook software.
What is a digital fire logbook?
A digital fire logbook stores fire safety checks, visits, drill records, attachments, and audit history online so responsible persons can find and export evidence quickly.
Can Fire Logbook Pro support more than one site?
Yes. Fire Logbook Pro is built for single premises, estates, property managers, facilities teams, and contractors that need consistent records across multiple sites.
How do QR codes help with fire safety records?
A site QR code lets approved users open the correct fire logbook quickly from the premises, reducing delays when staff, contractors, or emergency responders need access.
How much does Fire Logbook Pro cost?
Fire Logbook Pro has simple pricing at £9.99 per month.
Does Fire Logbook Pro include visitor management?
Yes. Fire Logbook Pro includes visitor sign-in and sign-out, expected visitors, walk-ins, host selection, staff presence, live occupancy, overdue follow-up, and roll call support.
Get started
Start your Fire Logbook Pro workspace.
Create your account, set up your sites, and keep your logbook, visitor sign-in, live occupancy, and roll call records available for £9.99 per month.
Need help getting started?
We can migrate existing records, configure your first sites, and walk your team through the fastest operating flow.
Book a demo