QR visitor sign-in
Place public sign-in and sign-out QR codes at reception so visitors can use their own device to start or end a visit.
Visitor management
Visitor management software for safer sites
Fire Logbook Pro helps UK premises teams manage visitor sign-in, staff presence, live occupancy, and roll call from the same workspace as the digital fire logbook.
Visitor workflows
Replace paper visitor books with live site presence
Visitor records matter during everyday reception work and during an evacuation. Fire Logbook Pro keeps arrival, departure, host, staff, and roll call information tied to the correct premises.
Expected visitors
Pre-register visitors with host details, expected arrival and departure times, company information, and vehicle registration.
Walk-ins and contractors
Capture unplanned arrivals, reason for visit, host, contact details, visit type, and site safety acknowledgement at sign-in.
Desk sign-in controls
Reception and site teams can manually sign in expected visitors, walk-ins, contractors, and staff from one visitor workspace.
Live occupancy
Filter who is currently on site by staff, visitors, and overdue people, then manually sign people out when a record needs correcting.
Roll call accountability
Start a fire alarm or fire drill roll call, review current attendees, and update each person as accounted for, not accounted for, or at another assembly point.
Why it matters
Know who is on site when conditions change
A paper visitor book can be hard to read, incomplete, or left at reception during an incident. A live occupancy board gives site teams a clearer starting point for overdue follow-up and roll call.
Arrivals
Record expected visitors, walk-ins, contractors, staff, hosts, and vehicle details.
Presence
View live staff and visitor occupancy for the active site.
Roll call
Use current attendance records to support fire alarm and drill accountability.
Benefits
Visitor records that support fire safety operations
Visitor management works best when it is connected to the premises record instead of running as a separate spreadsheet, sign-in tablet, or paper book.
Fewer disconnected records
Keep visitor events, staff presence, roll calls, and fire logbook activity connected to the same site workspace.
Better reception workflows
Support self-service QR sign-in where appropriate, while still giving staff manual controls for exceptions.
Clearer follow-up
Overdue visitors remain visible so site teams can chase missing sign-outs and keep occupancy records cleaner.
Operational history
Review recent arrivals, departures, and roll call history from the active site when investigating events or improving procedures.
Related guidance
Use visitor records alongside fire safety evidence
These pages show how visitor presence, QR access, compliance software, and audit preparation support the same premises workflow.
Feature
QR code fire logbook access
Give visitors, staff, and approved users faster access to the correct site workflow.
View QR access FeatureFire safety compliance software
Keep visitor presence, reminders, fire logbook entries, and audit evidence in one workspace.
View compliance workflow ChecklistFire safety audit checklist
Review the records that help teams evidence checks, visits, drills, and follow-up actions.
Open checklist ScheduleMaintenance and testing schedule
Plan routine fire safety checks and make sure records stay current between audits.
View scheduleFAQs
Visitor management FAQs
Can visitors sign themselves in with a QR code?
Yes. Fire Logbook Pro supports public visitor sign-in and sign-out pages reached from site QR codes, with expected visitor and walk-in routes.
Does the visitor system support roll calls?
Yes. Teams can use live occupancy, staff presence, and visitor records to start fire alarm or fire drill roll calls and update attendee accountability.
Is visitor management included in the monthly price?
Visitor management is included with Fire Logbook Pro for £9.99 per month alongside digital fire logbook records, QR access, reminders, and evidence exports.
Get started
Add visitor management to your fire safety workspace.
Create your sites, print visitor QR codes, and bring fire logbook records, live occupancy, and roll call into one £9.99 per month workspace.